Vendors

All suppliers who enter a BCE-Mach LLC property must have a Master Service Agreement on file. Completed form and supporting documents can be emailed to vendorrelations@MachNR.com or mailed to:

BCE-Mach LLC
ATTN: Accounts Payable
PO Box 20684
Oklahoma City, OK 73156

All suppliers who enter a BCE-Mach II LLC property must have a Master Service Agreement on file. Completed form and supporting documents can be emailed to vendorrelations@MachNR.com or mailed to:

BCE-Mach II, LLC
ATTN: Accounts Payable
PO Box 20491
Oklahoma City, OK 73156

All suppliers who enter a BCE-Mach III LLC property must have a Master Service Agreement on file. Completed form and supporting documents can be emailed to vendorrelations@MachNR.com or mailed to:

BCE-Mach III LLC
ATTN: Accounts Payable
PO Box 20485
Oklahoma City, OK 73156

Yes, every supplier will need to provide a signed, completed W-9 form. Foreign suppliers may be required to submit alternate forms.

BCE-Mach LLC offers several ways to submit your invoices.

BCE-Mach LLC prefers to receive invoices through electronic invoicing (EI). To participate in Electronic Invoicing, please email apbcemach@MachNR.com to initiate the enrollment and onboarding process. If you choose to email your invoices to our Accounts Payable Department, send them to apbcemach@MachNR.com.

If you choose to mail your invoices (the slowest method) to BCE-Mach LLC Accounts Payable, please mail them to the address below:

BCE-Mach LLC
Attn: Accounts Payable
PO BOX 20684
Oklahoma City, OK 73156

BCE-Mach II LLC offers several ways to submit your invoices.

BCE-Mach II LLC prefers to receive invoices through electronic invoicing (EI). To participate in Electronic Invoicing, please email apbcemach2@MachNR.com to initiate the enrollment and onboarding process. If you choose to email your invoices to our Accounts Payable Department, send them to apbcemach2@MachNR.com. If you choose to mail your invoices (the slowest method) to BCE-Mach II LLC Accounts Payable, please mail them to the address below:

BCE-Mach II LLC
ATTN: Accounts Payable
PO Box 20491
Oklahoma City, OK 73156

BCE-Mach III LLC offers several ways to submit your invoices.

BCE-Mach III LLC prefers to receive invoices through electronic invoicing (EI). To participate in Electronic Invoicing, please email apbcemach3@MachNR.com to initiate the enrollment and onboarding process. If you choose to email your invoices to our Accounts Payable Department, send them to apbcemach3@MachNR.com. If you choose to mail your invoices (the slowest method) to BCE-Mach III LLC Accounts Payable, please mail them to the address below:

BCE-Mach III LLC
Attn: Accounts Payable
PO Box 20485
Oklahoma City, OK 73156

• One invoice per job
• If not submitting electronically by electronic invoicing (EI) or through email, please mail invoices to centralized P.O. Box, do not deliver to a field office
• BCE-Mach LLC will not be obligated to pay if the invoice is not received within 12 months of the date of work.
• BCE-Mach II LLC will not be obligated to pay if the invoice is not received within 12 months of the date of work
• BCE-Mach III LLC will not be obligated to pay if the invoice is not received within 12 months of the date of work
• Where applicable, include a signed field ticket with each invoice.

• Complete invoice with all necessary backup (stamped & signed field tickets, bid award sheets, bill of lading)
• Invoice number and invoice date
• Remittance address
• Service date
• Complete description of work done, or product purchased
• Complete well name or number, rig or property location, or gathering location if applicable
• Field signatures are required; the approver may choose not to electronically approve the invoice if the field ticket is not stamped & signed
• Project name or AFE number where appropriate
• All invoices will be routed for electronic financial approval in our AP processing system
• Consult your field representative to verify billing requirements, as these may differ depending on the charges

If you are mailing a paper bill or emailing your invoices, using the following invoice formats will help avoid delays and expedite payment:

Invoice should be printed on letter-sized white paper with black font; colored paper or font is discouraged. Use one standard-sized staple per invoice to secure all documents. Standard-weight paper is best; avoid overly thick or thin paper stock. Elaborate logos or watermarks will likely not be picked up by our scanners; do not rely on these items to convey valuable information such as company name or remittance address. Minimize the number of times an invoice is folded. Original invoices are preferred; copies or faxed copies are more difficult to read. Do not use highlighters on invoices; they scan very dark and make the text unreadable. Do not attach Post-It or other removable notes, they will be removed prior to scanning. Avoid printing barcodes on your invoices. When emailing invoices, each invoice should be attached in a separate PDF document.

We can convert almost any document into an image. These suggestions are intended to make your invoice submission process as fast and efficient as possible.

For BCE-Mach:

• Complete all required fields for invoice generation
• Field tickets and signatures should be included, if applicable
• It is preferred that field tickets be attached to the invoices upon submission; if BCE-Mach is required to index field tickets to invoices, additional fees may apply
• Once your company has gone live with EI invoices, any physical invoices received and dated after the “go live” date will be returned for EI processing
• Invoices dated prior to “go live” date should be sent to apbcemach@MachNR.com.
• If you have invoices that need to be resubmitted please email apbcemach@MachNR.com or call 405-252-8197 for instructions on resubmitting procedures; original invoices and invoice numbers should not be altered, and resubmitted invoices through Oildex will not be paid
• To participate in Electronic Invoicing, please email apbcemach@MachNR.com to initiate the enrollment and onboarding process.

For BCE-Mach II:

• Complete all required fields for invoice generation
• Field tickets and signatures should be included, if applicable
• It is preferred that field tickets be attached to the invoices upon submission; if BCE-Mach II LLC is required to index field tickets to invoices, additional fees may apply
• Once your company has gone live with EI invoices, any physical invoices received and dated after the “go live” date will be returned for EI processing
• Invoices dated prior to “go live” date should be sent to apbcemach2@MachNR.com.
• If you have invoices that need to be resubmitted please email apbcemach2@MachNR.com or call 405-252-8197 for instructions on resubmitting procedures; original invoices and invoice numbers should not be altered, and resubmitted invoices through Oildex will not be paid
• To participate in Electronic Invoicing, please email apbcemach2@MachNR.com to initiate the enrollment and onboarding process.

For BCE-Mach III:

• Complete all required fields for invoice generation
• Field tickets and signatures should be included, if applicable
• It is preferred that field tickets be attached to the invoices upon submission; if BCE-Mach III LLC is required to index field tickets to invoices, additional fees may apply
• Once your company has gone live with EI invoices, any physical invoices received and dated after the “go live” date will be returned for EI processing
• Invoices dated prior to “go live” date should be sent to apbcemach3@MachNR.com.
• If you have invoices that need to be resubmitted please email apbcemach3@MachNR.com or call 405-252-8197 for instructions on resubmitting procedures; original invoices and invoice numbers should not be altered, and resubmitted invoices through Oildex will not be paid
• To participate in Electronic Invoicing, please email apbcemach3@MachNR.com to initiate the enrollment and onboarding process.

BCE-Mach LLC’s standard payment terms are net 60 days from receipt of invoice. For further inquiries, please email apbcemach@MachNR.com or call 405-252-8197.

BCE-Mach II LLC’s standard payment terms are net 60 days from receipt of invoice. For further inquiries, please email apbcemach2@MachNR.com or call 405-252-8197.

BCE-Mach III LLC’s standard payment terms are net 60 days from receipt of invoice. For further inquiries, please email apbcemach3@MachNR.com or call 405-252-8197.

Yes, you may electronically submit the EFT enrollment form for Accounts Payable located in the forms section.

For BCE-Mach: If you have not received a check within 10 business days following the date of the check, please contact the apbcemach@MachNR.com or call 405-252-8197. You may also sign up for Direct Deposit (EFT) to eliminate these kinds of delays.

For BCE-Mach II: If you have not received a check within 10 business days following the date of the check, please contact the apbcemach2@MachNR.com or call 405-252-8197. You may also sign up for Direct Deposit (EFT) to eliminate these kinds of delays.

For BCE-Mach III: If you have not received a check within 10 business days following the date of the check, please contact the apbcemach3@MachNR.com or call 405-252-8197. You may also sign up for Direct Deposit (EFT) to eliminate these kinds of delays.

For inquiries related to BCE-Mach, please reach out via email at apbcemach@MachNR.com or call 405-252-8197.

If you have questions regarding BCE-Mach II, you can contact apbcemach2@MachNR.com or call 405-252-8197.

For BCE-Mach III, please email apbcemach3@MachNR.com or call 405-252-8197 for assistance.

BCE-Mach LLC, BCE-Mach II LLC, and BCE-Mach III LLC will process Accounts Payable department check runs once each week on Wednesday. In the event of a holiday on the assigned check run day, the check run will be moved to the next available business day in order to always accommodate a check run each week.

For BCE-Mach: As indicated on the check, all checks are stale after 90 days. Please contact apbcemach@MachNR.com or call 405-252-8197, to request reissue of a stale dated check.

For BCE-Mach II: As indicated on the check, all checks are stale after 90 days. Please contact apbcemach2@MachNR.com or call 405-252-8197, to request reissue of a stale dated check.

For BCE-Mach III: As indicated on the check, all checks are stale after 90 days. Please contact apbcemach3@MachNR.com or call 405-252-8197, to request reissue of a stale dated check.